AgdaPkt 2003-12-01 - Laserfiche WebLink

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(_�, I REPORT Tt th e : .446h6rabie: UlaYor and City Council : s Froth the Ci AAanager December 1, 2003 Subject Amendment No. 2 to Consultant Agreement with Harris & Associates relating to the Ralston Avenue /Marine Parkway Interchange Improvement Project. Recommendation Approve Amendment No. 2 to the agreement with Harris & Associates for providing professional construction management services for the Ralston Avenue /Marine Parkway Interchange Improvement Project, in an amount not to exceed $1,378,791. Background In February 2003, the City Council approved and authorized the execution of an agreement with Harris and Associates for providing professional construction management services for the Ralston Avenue /Marine Parkway Interchange Improvement Project in the total amount of $1.5 million, which is the total effort that Harris and Associates is anticipated to put forth in the management of the entire construction period (approximately two (2) years). Because of the uncertainties of the scope of work, and the requirement that Harris & Associates "get on board" to assist staff with value engineering and pre- construction review, agreements were executed for Phase 1 (pre -bid and value engineering), and Phase 2 (pre- construction services). Phase 1, was authorized and capped at $57,775; Phase 2 was for an additional $63,434 for a total of $121,209. This authorization of Amendment 2 will be called Phase 3, and will cover the actual construction management and administration. This Amendment will allow Harris & Associates to proceed with the remaining authorization of the $1,378,791, in accordance with the original contract. This is a "Not to Exceed" contract, and Harris is only allowed to charge their fees based on the efforts and time they put into the contract. The scope of work for this contract depends largely on the project duration, and the project duration depends on how efficient the Contractor is in the construction methodologies and what unforeseen conditions are encountered. Therefore, it is difficult to be exacting as to how much time will be put into the project. To combat this situation, staff will conduct a close review of the expenditure pattern and compare it with the progress of the project. Half way into the construction of this project, the variables would be much easier to predict, and staff will re- evaluate the scope with the Consultant. At that time adjustment to this contract may be necessary. As of the writing of this report, the project construction has been awarded to O.C. Jones of Berkeley, California, for their low bid of $12,426,983. The construction of the project