AgdaPkt 2003-12-08 - Laserfiche WebLink

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■ 5.15 - I December 8, 2003 Subject Agreement to provide Information Technology services for Shelter Network Recommendation Request the authorization for the Assistant City Manager to sign the agreement for the Information Technology Division of the Finance Department to provide Information Technology support to the Shelter Network, a private non - profit organization. Background Redwood City's Information Technology (IT) division has provided contract services to other public agencies for over fifteen years, and is proud of our entrepreneurial programs. Shelter Network desires to purchase 230 hours per fiscal year 2003/04 to support their desktops, servers and network infrastructure. IT will be supporting Shelter Network's seven county wide sites. Two of the seven sites are located in Redwood City. Shelter Network is a nonprofit organization which provides housing and services for homeless families and individuals free of charge in the San Francisco Bay Area. Founded in 1987 with just one shelter, Shelter Network now operates seven shelters throughout the Peninsula, from Daly City to East Palo Alto. Each year, Shelter Network serve more than 2,000 homeless children, parents, and single adults and provide over 100,000 nights of shelter. Shelter Network receives funding from federal, state, and local governments, private foundations, businesses, community groups, and individuals. Shelter Network's annual operating budget is $4.6 million. Since the City Manager is a board member of Shelter Network, he has elected to delegate his authority to the Assistant City Manager. The agreement (Attachment A) provides the Assistant City Manager with the authority to extend the term of the agreement and to amend it for the hourly rates charged and the number of hours purchased. Aftemative The alternative would be to decline this opportunity for IT to provide services to Shelter Network. Implementing this option, the City would lose the benefits of the economies of scale which is created by pooling resources to support multiple agencies plus, the loss of revenue to the city generated by this entrepreneurial program. Fiscal Impact The agreement will generate $21,850 of annual revenue for the City. The revenue covers all of the City's costs of providing these services and generates a profit that is used to reduce the cost of operating the City's Information Technology division.