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Parks, Recreation and 1400 Roosevelt Avenue <br /> Community Services � Redwood City, California 94061 <br /> Department �� Phone (650) 780-7250 <br /> FAX (650) 368-5087 <br /> www.redwoodcity.org <br /> July 12, 2012 <br /> Stephani Scott, Executive Director <br /> San Mateo County Community Colteges Foundation <br /> 3401 CSM Dr. <br /> San Mateo, CA 94402 <br /> Dear Ms. Scott, <br /> The Redwood City Civic Cultural Commission hereby enters into an agreement with <br /> San Mateo County Community Colieges Foundatton to provide funding for live <br /> entertainment at the 2012 Arts and Olive Festival at Canada College. This <br /> agreement is subject to the following terms and conditions and shall become <br /> effective upon acceptance thereof by San Mateo County Community Colleges <br /> Foundation (hereinafter called "Contractor"). <br /> 1. SERVICES OF CONTRACTOR. <br /> Contractor shall: <br /> a. Receive and coordinate expenditure of funds as determined for said <br /> organization; <br /> b. Manage and coordinate all entertainment, vendors, permits, sound systems, and <br /> other logistics considerations fo�the said events; <br /> c. Coordinate all rental and use arrangements with the management of the facitities <br /> which the organization is using; <br /> d. Suppiy any equipment needed by the organization, vendors or entertainers. <br /> e. List the Redwood City Civic Cultural Commission as a co-sponsor of the event. <br /> The Civic Cultural Commission MUST be listed on all publicity pieces, flyers, and <br /> press releases. The Civic Cultural Commission must receive copies of all <br /> publicity materials released by San Mateo County Community Colleges <br /> Foundation regarding this event; <br /> f. Provide passes for all seven Cultural Commissioners to attend the funded event. <br /> If the event is offered at no charge, contractor will provide invitation or flyer to <br /> Commissioners to remind them of event location, time and date; <br /> g. After the event has taken place, the Contractor must submit a written report <br /> regarding the attendance at the event and response to the program, as well as a <br /> financial statement showing how the grant funds were spent; <br /> h. Use granted funds for the purpose of paying live entertainment at the Arts and <br /> Olive FestiVal at Canada Coilege to be heid on October 3, 2012. Money not used <br /> for this purpose by )une 30, 2013 must be returned to the Civtc Cultural <br /> Commission. <br />