AgdaPkt 2012-09-10 - Laserfiche WebLink

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6.1.D. - Page 1 RE PO RT To the Honorable Mayor and City Council From the Cit Mana er September 10, 2012 SUBJECT Agreement for Electrical Maintenance Services for 2012-13 with Cal-West Lighting and Signal Maintenance, Inc. of San Jose, California RECOMMENDATION 1.) Approve by Motion a one (1) year term of Agreement for electrical maintenance services with Cal-West Lighting and Signal Maintenance Inc. of San Jose, California, in the amount of $200,000 and authorize the City Manager to increase the contract amount, if necessary up to 10% of the amount awarded. 2.) Authorize the City Manager to renew the Agreement for up to three (3) consecutive years after the first year in an amount not to exceed 5% above the previous contract amount. BACKGROUND The contractors perform electrical maintenance and repair of city-owned and operated assets, including street lights, traffic signals, lighted crosswalks, and other associated infrastructure. The contractors also provide emergency response to traffic signal and street light knockdowns and underground utility locating and marking service requests. The City Council has approved agreements with electrical maintenance contractors over the last 3 years. Most recently, an agreement with Cal-West Lighting and Signal Maintenance was approved on February 7, 2011. That Agreement allowed two Amendments; the second of which soon expires. On June 28, 2012 the City Clerk publicly advertised the Notice Inviting Proposals for Electrical Maintenance Services. Proposals were received at the Public Works Services office on July 26, 2012. Three proposals were received: Republic ITS, Aegis ITS and Cal-West Signal and Lighting Maintenance, Inc. ANALYSIS The proposal from Republic ITS was deemed not responsive to the Request for Proposal because they did not submit an emailed or digital version of their proposal as required in the Request. Aegis ITS had the highest prices for most of the tasks listed in the RFP. The firm of Cal-West Lighting and Signal Maintenance, Inc., is recommended because their proposal was responsive to the Notice, they have excellent pricing in their proposal, they are familiar with electrical infrastructure in Redwood City and they have provided the City with excellent services during the past 16 months that they have maintained the City's electrical facilities.