AgdaPkt 2012-09-10 - Laserfiche WebLink

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6.1.H. - Page 1 RE PO RT To the Honorable Mayor and City Council From the Cit Mana er September 10, 2012 SUBJECT Amendment Number 3 to Agreement with Moore, lacofano and Goltsman (MIG) for Environmental Consulting Services for the Stanford in Redwood City Project RECOMMENDATION Approve Amendment Number 3 with MIG in the amount of $86,406.18 to complete preparation of the Stanford in Redwood City Environmental Impact Report (EIR). BACKGROUND On August 11, 2008, the City executed an agreement with Wagstaff and Associates to assist staff with the preparation of an EIR for the "Stanford in Redwood City" project. The original agreement, which included sub-consultant work, was in the amount of $354,250. Wagstaff and Associates has since merged with MIG and is now referred to as MIG. In March 2010, the City Council approved the first amendment to MIG's contract agreement in the amount of $85,285 and in May 2011 approved a second amendment in the amount of $41,384 plus a 5% contingency ($24,045.90) which MIG used and which brought the total amendment amount to $65,429.90. ANALYSIS MIG is now requesting a third amendment in the amount of $86,406.18 which brings the total contract amount to $591,371.08. The amendment covers unanticipated work performed by MIG and their subconsultants, including the preparation of: responses to additional Draft EIR review cycles based on incorporation of new information; associated document printing and mailing costs; an additional traffic analysis; and EIR background reference documents list. The amendment also covers consultant and subconsultant costs to finalize the Stanford EIR, including preparation of the draft and final Mitigation, Monitoring and Reporting Program (MMRP) and CEQA findings for project approval hearings. A five percent contingency of $4,115 is included in the contract amount. The contingency would be used only if absolutely necessary to respond to unanticipated challenges in a time-efficient manner to maintain work quality and schedule. Staff is requesting that the City Council grant the City Manager or his designee the authority to utilize the contingency fund as needed to complete the project. Stanford is aware of the requested amendment to MIG's scope of work. Staff anticipated that the Stanford Final EIR will be released for public review in the fall and forthcoming for Council consideration this winter.