AgdaPkt 2012-09-10 - Laserfiche WebLink

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6.4.E. - Page 1 RE PO RT To the Honorable Mayor and City Council From the Cit Mana er September 10, 2012 SUBJECT Approval of Agreement for Professional Services with Vanir Construction Management, Inc., for Project Management Services RECOMMENDATION 1) By motion, approve an Agreement with Vanir Construction Management, Inc., in the amount of $750,000, to provide Project Management Services for the Redwood Creek Culvert Relocation Project and the Block 2 Development Project, and authorize the City Manager to execute the Agreement. 2) Adopt a resolution amending the FY 2012/13 Capital Projects Fund budget to provide an appropriation for funding the Block 2 Development Project. BACKGROUND At its meeting on July 9, 2012, the City Council authorized the City Manager to negotiate an agreement with Vanir Construction Management, Inc., for Project Management Services in support of both the Redwood Creek and Block 2 Development projects. Staff recommended Vanir from the five project management firms that responded to a Request for Proposal. ANALYSIS The scope of work negotiated with Vanir provides critical staffing support for the early delivery of the Redwood Creek Culvert Relocation Project. This project bid in August and is scheduled for City Council review at this September 10, 2012, Council meeting. The project manager has been working with City engineering staff and the consulting design engineers since the pre-bid meeting in July to assure a smooth transition from the office to the field. This underground project is critical to the development of the Block 2 office project and also requires focused coordination between the contractor, City Hall, visitors to the Downtown, and the Downtown business community. Coordination of contractor schedules and provision of notice to the Redwood City community is a critical portion of the Project Manager's responsibility. This project is anticipated to be under construction through April 2013 and require up to 20 hours of project management support each week.