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8.A. - Page 14 <br /> 8. Hazardous Materials. <br /> In certain cases, it may be necessary to retain an environmental firm to <br /> perform a preliminary assessment of the parcel and prepare appropriate <br /> documentation, including Phase 1 and, if applicable, Phase 2 <br /> environmental assessments, regarding the existence (and nature and <br /> extent) of any possible hazardous materials on the site or other <br /> environmental contamination. If such substances are detected, required <br /> clean-up costs and mitigation measures must be studied and quantified. <br /> These steps are particularly important when a building or property has <br /> been occupied for a purpose which might have involved the storage, use <br /> or disposal of hazardous or toxic materials. In addition, discovery of <br /> hazardous materials may trigger a duty to disclose such information to <br /> the County Board of Supervisors within 72 hours pursuant to Cal. Health <br /> & Safety Code s. 25180.7. <br /> 9. Planning Commission Determination. <br /> The State Planning and Zoning Law require the Planning Commission to <br /> make a recommendation to the City Council as to whether or not the <br /> proposed acquisition is in conformity with the City's General Plan. <br /> 10. Formal City Council Approval. <br /> At a public meeting, the City Council should formally authorize the <br /> purchase or lease of the real property and approve the applicable <br /> purchase and sale or lease documents. The City Council should also <br /> authorize the City Manager to execute any necessary documents to effect <br /> the acquisition. Finally, the City Council should appropriate the funds <br /> required for the purchase or lease. <br /> 11. Written Agreement. <br /> A formal written agreement, approved as to form by the City Attorney, <br /> delineating the terms and conditions of the purchase or lease should be <br /> prepared and signed by all parties. For purchases, the agreement should <br /> then be provided to a title company together with accompanying escrow <br /> instructions, if not already included in the agreement. <br /> 12. Opening of Escrow. <br /> For purchases, once the written agreement has been signed, escrow can <br /> be opened. Ideally there should be a purchase order for the payment of <br /> the purchase price and the required closing costs. However, in some <br /> ATTY/POLICIES/PROPERTY ACQUISITION AND DISPOSITION PROCEDURES <br /> REV:10-04-12 PT <br /> Page 9 of 21 <br />