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Exhibit A Brian Ponty Scope of Services September 17,2012 Page 2 ,� Our fee estimate assumes that: ■ We will bill the City at the following hourly rates: Partner $250- $300 Assistant Vice President $200- $225 Senior Actuarial Analyst $150 Actuarial Analyst $125 Administrative Support $75 ■ The City has made no changes to its retiree healthcare plan or healthcare providers since the last actuarial valuation as of June 30, 2011. (Please review the benefit summary in our last actuarial valuation results outline and let us know of any changes.) ■ Participant census data requested will be provided completely and accurately in an Excel workbook with one record per participant. ■ The City has not changed its full ARC funding policy since the June 30, 2011 valuation. ■ Costs and liabilities will be provided using one funding method and one set of assumptions. ■ We will calculate the Actuarial Value of Assets and estimate the components of the Actuarial Accrued Liability gain or loss since the last actuarial valuation. ■ GASB 45 costs and liabilities will be presented for the plan as a whole with breakdowns for 7 employee groups: SEIU,RCMEA, Executive Management,City Council,POA,PSA,and IAFF. ■ We will i�ave one meeting with the City to review the valuation results and will provide a preliminary valuation results discussion outline for the meeting. The discussion outline will summarize the plan provisions, census data, actuarial methods and assumptions, and the valuation results. ■ We will provide the actuarial certification, funding policy certification, and Excel valuation information spreadsheet required by Ca1PERS for agencies funding with CERBT along with a certified fmal valuation results discussion outline. ■ There will be no additional charges for expenses(e.g.,travel,telephone,copying, etc.). The hourly rates above include our costs for these items. ■ We will invoice the City monthly based on time incurred, subject to the above maximum fee. Our fee estimate may be higher if: ■ The City has changed its retiree healthcare plan design since the June 30, 2011 actuarial valuation. (If the City has made any changes to the retiree healthcare plan since the June 30, 2011 valuation, it should provide us those changes so we can revise our fee estimate,if necessary.) ■ Plan provisions and financial information is not provided as requested or is not complete and internally consistent. ■ Participant census data is not complete,accurate, and free from internal inconsistencies or is not provided in an Excel workbook with one record per participant. ■ Results are needed separately for additional employee groups. Our fee will increase by approximately $400 for each additional employee group. ■ Results are needed for additional assumptions, funding methods, contribution policies, or alternative plan designs. ■ The City requests additional meetings. We will base our fee for additional meetings on our billing rates and the time needed for the meetings and preparation. For example, a 2-hour meeting where we can use our discussion outline with no additional preparation would cost about$600. If the City would like us to prepare a short valuation summary, such as for a City Council meeting,our estimated fee would be an additional $500. 411 Borel Avenue,Suite 101 •San Mateo,California 94402 main:650/377-1600 •fax:650/345-8057 •web:www.bartel-associates.com