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74 New Montgomery Street Suite 300 San Francisco, CA 94105 T: 415.291.9455 F: 415.291.9633 info@ftburbandesign.com LET fER OF TRANSMITTAL To: Susan Moeller cc: Michael Freedman Bruce Liedstrand Mike Church Date: February 9, 2005 From: Sarah Dennis Re: Downtown Precise Plan: Additional Working Session Sessions Dear Susan ~ We have been instructed by City Staff to provide a series of Working Sessions on Downtown Precise Plan issues in support of the services already being carried out under our approved Scope of Services. After some follow-up discussion with City Staff, we have recorded the following list of topics that need to be discussed: Revitalization and urban design concept for Broadway and the Downtown Core; Concept of Arts district centered on Main Street; Workplace district - office only or mixture of uses? Planning concepts to integrate evolving train (and other transit) service with the plan for a successful downtown district; effect on area around the tracks: short-term and long-term assumptions and objectives with regard to safety and connecting Broadway, Sequoia Station and EI Camino Real to the train. We assume that these Working Sessions will follow the model of the one focused on the design of the block of Broadway sandwiched by the Fox Theater and the future Courthouse Plaza, and the one we had on revitalization and urban design concepts for the portion of EI Camino Real that passes through the Greater Downtown. In both instances, we came to those sessions with well thought out and illustrated recommendations to focus the discussion. In moving forward with additional such meetings we would assume that we will usually need to similarly prepare in order to focus the discussions and make the Working Sessions as productive as possible. I. 2. 3. 4. At Mike Church's direction, we have prepared an estimate of hours and fees with the assumption that we will probably need three more Working Sessions. At Bruce and Susan's direction we have done so with the assumption that the meetings will be held at our office in San Francisco. And at Mike and Susan's direction, we have been directed to invoice services connected with the added Working Sessions on a time and material basis, so the City will be invoiced only for those meetings and services actually rendered - this means that we will not increase the base budget of the Precise Plan project, but invoice separately for the added Working Sessions and the services ultimately required in support of them. Please note that this scope does not cover major revisions to deliverables outside those provided for (and still unused) in the Precise Plan Scope of Services. That scope includes two remaining revision cycles prior to the drafting ofthe administrative draft Precise Plan, one prior to the joint Planning Commission and City Council study session, to finalize deliverables in preparation for that session; and one subsequent to that study session, to incorporate Planning Commission and City Council's comments as a part of the draft plan. I hope you find these materials clear and that they contain what you require. As always, if you have any questions about any ofthese issues, or would like additional information or revisions, please do not hesitate to call. Best regards, Sarah Dennis, AICP Associate EXh . ~IT -f1::-- . ...._...,_.. '--".--'" .