AgdaPkt 2012-11-19 - Laserfiche WebLink

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6.1. B. - Page 14 9. Planning Commission Determination. The State Planning and Zoning Law require the Planning Commission to make a recommendation to the City Council as to whether or not the proposed acquisition is in conformity with the City's General Plan. 10. Formal City Council Approval. At a public meeting, the City Council should formally authorize the purchase or lease of the real property and approve the applicable purchase and sale or lease documents. The City Council should also authorize the City Manager to execute any necessary documents to effect the acquisition. Finally, the City Council should appropriate the funds required for the purchase or lease. 11. Written Agreement. A formal written agreement, approved as to form by the City Attorney, delineating the terms and conditions of the purchase or lease should be prepared and signed by all parties. For purchases, the agreement should then be provided to a title company together with accompanying escrow instructions, if not already included in the agreement. 12. Opening of Escrow. For purchases, once the written agreement has been signed, escrow can be opened. Ideally there should be a purchase order for the payment of the purchase price and the required closing costs. However, in some cases this may not be necessary or possible (for example, if time is short), and in such cases a warrant will be issued for those expenses. 13. Title Insurance. The City should obtain title insurance for most property acquisitions; however, this policy may be waived when the property is acquired for a nominal sum. 14. Certificate of Acceptance. The City Clerk should sign the certificate of acceptance on behalf of the City as required by the Government Code and as authorized by City Council resolution or motion. The City Clerk's signature must be acknowledged by a notary. 15. Insurance. ATTY/POLICIES/PROPERTY ACQUISITION AND DISPOSITION PROCEDURES REV: 10-04-12 PT Page 10 of 21