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11/19/2012 ATTACHMENT A b) If the document, comment or information concerns a hearing item, the sender should clear�y label the material with the date of the meeting and the agenda item to which it applies. All documents, comments and information provided to the City become a public record. If senders do not want their e-mail address or any other contact information to be made public, they should not send such documents and comments by email but may deliver communications via U.S. Postal Service or in person to the City Clerk office. If they do not want their contact information included in the public record, contact information should not be included in the communication. 2. Pursuant to the Redwood City Municipal Code s. Chapter 1, an appellant who is filing an appeal must provide all documents upon which appellant is relying at the time he or she files the appeal. V. USE OF ELECTRONIC MEDIA Use of Electronic Communications at Public Meetings. See Policy, "The Use of Computer Hardware During City Council, Boards, Commission, and Committee Meetings," approved by Resolution No. 15035 on luly 12, 2010,and attached hereto as Attachment 1. VI. PROCEDURES FOR CITY COUNCIL CORRESPONDENCE A. City Council Use of Citv Letterhead. Resolution No. 13644, Adopted June 7, 1999, and entitled, "A Resolution Approving and Adopting City Council Policy Regarding Use of City Letterhead and City Log and Rescinding Any And All Prior Such Policies," is attached hereto as Attachment 2. B. Use of Title on Candidate Endorsements and Ballot Measures. 1. A City official can lawfully endorse a candidate for election or a ballot measure and identify themselves using their job or political title (e.g., Joe Smith, Townville Assistant City Manager or Lucy Lawful,Vice Mayor of Townville). 2. The caveats are as follows: a) the city employee or official may not mislead the public into thinking that s/he is speaking in official capacity or on behalf of the city, b) the employee or official must not use public resources such as letterhead, and c) the city employee's or official's off duty speech must not interfere with official duties. 3. The Institute for Local Government suggests the following practice: officeholders may allow their names and titles to be used, subject to a condition that there is an asterisk by their name indicating that titles and organizational affiliations are for identification purposes only, and do not imply an endorsement by the organization itself. VII. CITY COUNCIL-STAFF COMMUNICATIONS ATTY/DOCS-POLOCIES/10-23-12 PT REV CITY COUNCIL RULES OF PROCEDURE CLEAN.DOC REV:10-24-12 PT Page 10 of 11 RESO.#15231 MUFF#205