AgdaPkt 2012-12-03 - Laserfiche WebLink

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6.1.C. - Page 9 7. Fees and Allocation of Costs a. Fees to Users The City may charge rental fees to third-party Users of District Property or City Property to cover any administrative and maintenance costs that the Parties may incur. Any fees and costs shall be assessed according to Owner's policies. Each Party is responsible for providing the other with reasonable notice of changes to its policies, regulations, and fees. b. Tracking of costs Each Party shall provide to the other Party an accounting, on an annual basis, of all overtime and other costs incurred as a result of duties carried out under this Agreement. c. Allocation of Costs The Parties agree that no facility rental charges will be imposed between the Parties. However, should the Owner incur direct costs pertaining to the facility rental or maintenance that are in excess of their normal operating costs, these costs will be reimbursed by the Responsible party on a fee schedule agreed to by the Oversight team. The following costs will be considered: i. Direct personnel costs as defined in the Owner's facility rental rate schedule posted on the Owner's website. ii. Maintenance costs in excess of costs that would have been incurred had the facility not been used by the User. See also Section 12 and Site Specific Attachments for responsibilities for maintenance by Interested Parties. iii. Extraordinary costs incurred due to use of the facility by the User. iv. Capital planning assessments as set forth in Section 8(d). 8. Improvements a. A Party shall not make any alterations, additions, improvements or changes to any property owned by the other Party without prior express, written approval of the Owner. b. Any such alterations, additions, or improvements will be at the expense of the requesting party, unless otherwise agreed upon. c. Each Party may require, as a condition of approval, the demolition or removal of any alterations, additions, or improvements made by the other Party, at such Party's sole expense, at the expiration or termination of this Agreement. d. The parties acknowledge that, for reasons unrelated to inadequate maintenance, facilities may, over time, deteriorate to a point that maintenance becomes uneconomical, and repair and replacement of the facilities becomes advisable. In the event that a party concludes that either field should be repaired or replaced, both parties shall in good faith, meet to discuss the options of repair or replacement and shall attempt to reach agreement as to whether the facility should be repaired or replaced, and an agreement as to equitable sharing of costs of any such repair or replacement. In the event an agreement cannot be reached, the parties shall engage in the dispute resolution process set forth in Section 17. ATTY/AGR/2012.180/JOINT USE OF FACILITIES AGREEMENT Page 5 of 29 REV: 11-07-12 JS