Agmt12 Redwood City School Disrict - use of facilities

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the other party, or any authorized agent of the party, may confer regarding the terms of this Agreement. b. Joint Use Oversight Team The Parties shall establish a Joint Use Oversight Team ("Oversight Team"), composed of staff representatives of the Parties that shall include the employee representatives identified in Section 5(a) and any other such representatives that the Parties should so assign. i The Oversight Team shall be responsible for the following: (1) Reviewing and ensuring enforcement of Joint Use rules &regulations (2) Reviewing, monitoring, implementing, evaluating and proposing amendments to this Agreement (3) Developing twice yearly master locations & block schedules for each sport at a designated time prior to team scheduling and maintaining the schedule throughout the year. (4) Defining Joint Use training requirements for city staff, district staff, and Users (5) Maintaining a first line of contact for resolution of issues and problems that arise from the Joint Use of facilities (6) Reviewing financial obligations of the Interested Parties at the end of the school year and determining any cost adjustments that may be warranted ii The Oversight Team shall hold meetings at least twice yearly in June and November to review the performance of the Joint Use program and at other times and as needed to discuss interim issues that arise during the term of the Agreement. iii If the Joint Use Oversight Team is unable to reach resolution on a particular matter, the parties agree to a dispute resolution process as provided for in Section 17. 6. Scheduling Use of Property a. Master Schedule The Parties shall develop a master schedule for joint use of facilities identified in the Site Specific Attachments to allocate property use as defined in Section 3. The Oversight Team shall schedule twice yearly meetings or at such other times as mutually agreed upon by the Parties. At these meetings, the Oversight Team will review and evaluate the status and condition of joint use properties and modify or confirm the upcoming season schedule. b. Scheduling of City Property The City shall be responsible for scheduling the use of City Property in accordance with the Priorities established in Section 3 hereof. c. Scheduling of District Property The City shall be responsible for scheduling the use of District Properties in accordance with the priorities established in Section 3 hereof. i The use of District facilities shall be in accordance with the most recent regular procedures of the District for granting permits for the use of school facilities, as set forth in the District's policies and administrative regulations. ii Should the District require the use of a facility that had been scheduled for use by the City, the District has the right to preempt the scheduled event by notifying the Oversight Team. A minimum of two (2) weeks prior notice to the Oversight Team is recommended.