Laserfiche WebLink
6.1.B. - Page 6 Attachment 1 <br /> f. Retain all necessary program and financial records for the period of time required by grantor <br /> agency. <br /> g. Coordinate any on-site management reviews or audits after the grant is completed. <br /> h. Resolve any audit findings. <br /> i. Ensure that the City's policy regarding single audit act requirements is implemented as discussed <br /> below. <br /> Finance Department <br /> 1. Provides technical assistance to operating departments in preparing grant applications, submitting <br /> reports and maintaining records including the development of any custom accounting reports <br /> required to effectively administer the grant. <br /> 2. Coordinates preparation and distribution of single audit reports. <br /> 3. Works with responsible department to monitor all financial and budgetary transactions to ensure <br /> compliance with City policies and procedures, with provisions of governing laws and related <br /> statutory regulations, with the terms and conditions prescribed by granting agency and generally <br /> accepted accounting principles. <br /> 4. Maintains the general ledger, the official book of accounts, and other required accounting records. <br /> This includes assigning account numbers, processing budgetary and financial entries, providing <br /> assistance to departments in reconciling subsidiary ledgers maintained outside the finance <br /> department to control accounts, and closing the general ledger at fiscal year-end. <br /> Other Departments <br /> Provide assistance to the managing department as identified during the grant application and award <br /> process. <br /> SINGLE AUDIT ACT REQUIREMENTS <br /> Background <br /> The City is subject to the financial and compliance requirements of the Federal Single Audit Act of 1984, <br /> which is applicable to all local and state governments expending more than $500,000 in federal financial <br /> assistance during a fiscal year. The purpose of the Act is to: <br /> 1. Improve the financial management and accountability of state and local governments with respect <br /> to federal financial assistance programs. <br /> 2. Establish uniform requirements for audits of federal grants. <br /> 3. Promote efficient and effective use of audit resources. <br /> 4. Assure that federal departments and agencies rely upon and use audit work performed during a <br /> single audit rather than performing the audit work themselves. <br /> Under this Act, federal grants are included under an inclusive single audit program that is incorporated <br /> into the City's annual audit and financial report preparation process. During the audit, tests are made to <br /> determine the adequacy of the internal control structure, including that portion related to federal <br /> financial assistance programs, as well as to determine that the City has complied with applicable laws <br /> and regulations. <br /> City's Policy Regarding the Single Audit Approach <br /> For federal grants included in the scope of the City's single audit approach, it is the City's policy that all <br /> financial and compliance issues have been met through the single audit, and follow-up audits to <br /> determine these issues are not necessary unless specifically related to findings or recommendations <br /> included in the single audit report. As noted above, the purpose of the Act is to establish uniform audit <br /> requirements, promote efficient use of audit resources, and assure that federal agencies rely upon audit <br /> 4 <br />