AgdaPkt 2013-03-11 - Laserfiche WebLink

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6.1.D. - Page 1 RE PO RT To the Honorable Mayor and City Council From the Cit Mana er March 11, 2013 SUBJECT Amendment Number 1 to Agreement with Atkins Global for professional services for the 24 Hour Fitness project located at 1050 Broadway RECOMMENDATION By motion, approve, and authorize the City Manager to execute, an Amendment with Atkins Global in the amount of $11,900 to complete preparation of the 24 Hour Fitness Initial Study / Mitigated Negative Declaration (IS/MND) and authorize the City Manager to increase the amendment amount, if necessary, by up to 10% of the total agreement amount (up to $10,671) BACKGROUND On October 8, 2012, the City executed an agreement with Atkins Global to assist staff with the preparation of an IS/MND for the "24 Hour Fitness" project. The original agreement, which included sub-consultant work, was in the amount of $94,810. ANALYSIS Atkins Global is now requesting an amendment to the original agreement in the amount of $11,900. This brings the contract amount to $106,710. The amendment will cover additional costs for Atkins Global, and their sub-consultant Hexagon, to conduct additional analysis and revise the following sections of the IS/MND with additional studies: Air Quality and Green House Gas Emissions, Noise, and Traffic. In addition to the contract amount, a 10 percent contingency of $10,671 is recommended by staff, for a total contract authorization of $17,381. The contingency would be used only if necessary to respond to unanticipated issues and to maintain work quality and schedule. This funding could also be used to support a greater than anticipated effort for preparing the responses to comments on the IS/MND. Staff requests that the City Council authorize the City Manager to use the contingency fund as needed to complete the project. Sun Cap Properties (Developer for 24 Hour Fitness) will fund these expenses. It is anticipated that the IS/MND will be released for public review late February or early March and Planning Commission consideration late April or early May. ALTERNATIVES Do not authorize execution of Amendment Number 1 to the Atkins Global agreement.