Agmt13 County of San Mateo Dept of Housing - re-turf Fair Oaks Athletic Field

Browse Search

9. Proiect Completion. For Projects involving construction, Project Completion is evidenced by the issuance of the Certificate of Occupancy, the Certificate of Completion, or some other document as designated by DOH. For Projects involving acquisition only, Project Completion is the date of recordation of acquisition documents. 10. Compliance Period. The Compliance Period is defined as the time frame beginning the day after the Project Completion and ending no earlier than Five years affer Project Completion. Thereafter on an annual basis during the Compliance Period, or more often if required by the County, Contractor shall provide the County with information necessary to monitor the Project relating to program compliance matters. Annual information required include but is not limited to: evidence of continuing fire and liability insurance; annual certified financial audit; certification of continuing use, and any other compliance information as may be required by the County. 11. Aareement Term Extension. The parties to this Agreement hereby acknowledge and affirm that notwithstanding Section 4 (Term and Termination) of this Agreement, upon Project Completion, the term of this Agreement shall automatically and without further action on the part of the parties, extend the Term to coincide with the expiration of the Compliance Period. 12. Use Compliance. Project funded in this Agreement is/will be used for the following eligible CDBG purpose: Athletic field ("Approved Use"). On an annual basis during the Compliance Period, Contractor shall provide County with a certification that the premises are being used continuously for the Approved Use. Should the Approved Use be discontinued, Contractor shall notify the County in writing within 30 days of cessation of use of intention to change operations. County will evaluate the proposed new use to determine compliance with CDBG requirements. If County determines the new use is not in compliance with CDBG program requirements, this determination may, at County's sole discretion, constitute a material breach of this Agreement triggering repayment described herein. 13. Monitorina. In accordance with Section 13 herein, Retention of Records, during the Project Performance and Compliance Periods, County may undertake monitoring of Contractor's records and premises for program compliance. Contractor shall be given notice of any monitoring. Contractor shall maintain all required records for a period of five (5) years after the end of the Compliance Period. From time to time, DOH will perform on-site monitoring to determine if use of the Property is in compliance CDBG program requirements. 14. Quarterlv Performance Reportinq. During the Performance Period, Contractor shall submit to DOH a Quarterly Performance Report within 30 days of the end of each quarter. The report should be in the form of a narrative description of all activities performed in relation to the project including all pre-development activities. The report should include a project time-line and indicate the status of the project in relationship to this time-line. Contractor must document any changes from the time-line submitted with the original application. Quarterly performance reporfs will be provided to DOH during the course of the Project until after Project completion, even if all of the funds provided under this Agreement have been expended. 15. Project Completion Reporting. Upon completion of the Project but no later than the end of the fiscal year in which Project was completed, Contractor shall provide the following reports depending on the Project type and in a format provide by DOH: Public Facilities Beneficiary Summary which summarizes the number of clients served by their ethnicity and income; and final Project funding sources and uses, which show the total of all funds expended for the Project. The aforementioned forms are accessible on the DOH website, accessible on DOH website, www.smchousina.orq. ATTY/AGR/2013.016/FAIR OAKS SCHOOL RE-TURFING PROJECT II REV:01-29-13 MLG Page 11 of 21