Agmt13 County of San Mateo Dept of Housing - re-turf Fair Oaks Athletic Field

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Exhibit B Disbursements and Rates Funding under this Agreement is to be used to support work scope activity and delivery costs enumerated in Exhibit A. None of the funding shall be used to support Contractor's general administration costs. In consideration of the services provided by Contractor in Exhibit "A", County shall reimburse Contractor based on the following terms: Except in cases in which funding provided in this Agreement will be used for property acquisition, funding assistance by County will be provided upon submission of reimbursement requests by Contractor to the County. Requests for reimbursement shall include copies of invoices paid, together with warrants, canceled checks, or other proof that the invoices have been paid. The request must include a brief narrative description of the progress of the Project and the items being reimbursed. Contractor shall certify in writing that the specific services for which funding assistance is being requested have been satisfactorily completed, that the amounts requested are accurate and that all such amounts are being or have been expended on behalf of and exclusively for the project. County reserves the right to verify the accuracy and completeness of such certification prior to payment to Contractor. For property acquisition, County shall deposit funds into an escrow held by a title company mutually approved by County and Contractor, in accordance with County enabling instructions. County funds deposited into escrow will be used by the title company to consummate the transaction within the acceptable time constraints of CDBG and/or HOME, as the case may be. Alternative Pavment/Reimbursement Process: Contractor may enter billing data into the City Data Services (CDS) web-based system for purposes of obtaining reimbursement under the Agreement. Upon receipt, review and approval of invoice, County will reimburse Contractor for actual costs incurred for services rendered/incurred, provided Contractor provides DOH with documentation and assurances described below that the costs were appropriate to the req�est for reimbursement and consistent with the budget described in Exhibit A. When using the CDS system for reimbursement, all back-up invoice documentation should be uploaded into the on-line system. DOH reserves the right to request hard copies of invoice documentation. or a summary of documentation plus scanned/emailed support materials as a condition of County review and approval. In all cases, Contractor shall make documentation records available for DOH review upon request. In no event shall County reimburse Contractor for any payments exceeding the total amount stated in Section 3 (Payments) of this Agreement. Contractor authorization for requests for reimbursement through CDS must be from an authorized representative of Contractor. By requesting authorization for payment reimbursement, Contractor certifies that the specific services for which reimbursement or payment is being requested have been satisfactorily completed, that the payments are proper and that all funds to be expended are on behalf of and exclusively for the activity or services described in Exhibit A. County reserves the right to verify such completion prior to or after reimbursement/payment to Contractor. Questionable Reimbursement Reauest: In the event of a questionable payment request, the County will state in writing the specific nature of its objections to Contractor's work. The County will also ATTY/AGR/2013.016/FAIR OAKS SCHOOL RE-TURFING PROIECT II REV:01-29-13 MLG Page 13 of 21