AgdaPkt 2013-04-08 - Laserfiche WebLink

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6.2.A. - Page 1 RE PO RT To the Honorable Mayor and City Council From the Cit Mana er April 8, 2013 SUBJECT Final Acceptance of Work Completed pursuant to Amendment Number 3 to the Cost Shared Sidewalk Repair Project RECOMMENDATION Accept by motion the work completed pursuant to Amendment Number 3 to the 2009- 2010 Cost Shared Sidewalk Repair Project and authorize the release of bonds and the retention according to City procedure. BACKGROUND On July 27, 2009, the City awarded the 2009-2010 Cost Shared Sidewalk Repair Contract in the amount of $241,025 to SpenCon Construction Inc., of Danville, CA (Minute Order 09-154). The original agreement included the option for four extensions using relevant fluctuations in the Construction Cost Index for the San Francisco Bay Area, listed in the Engineering News Record, to adjust bid item values. Amendment No. 1 for $244,230 was approved by Council on September 27, 2010 (MO 10-183), Amendment No. 2 for $140,000 was approved by Council on August 22, 2011 (M0.11- 138), and Amendment No. 3 for $150,000 was approved by Council on June 11, 2012 (MO 12-110) for a total contract amount of $775,255. Authority was granted to the City Manager to increase the contract amount by up to 10% for each of these amendments. ANALYSIS The sidewalk repair project has been completed to the satisfaction of City staff and pursuant to the contract's plans and specifications. Therefore staff recommends that the City Council accept the improvements, release retention in the amount of $16,034.54, and release the performance bond and labor and material bond. Work completed pursuant to Amendment No. 3 included over 8,000 square feet of sidewalk, 937 linear feet of curb and gutter, over 3,000 square feet of driveway and one ADA curb ramp. ALTERNATIVES Council may choose not to accept the project nor authorize the release of retention and bonds which would be contrary to contract terms, prior Council action and the public contracting code.