AgdaPkt 2013-04-22 - Laserfiche WebLink

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6.1.C. - Page 2 current 10/100 megabits per second to 1 gigabit per second, and the initial deployment of up to 100 virtual desktops. Information Technology, working with Dell Computers' engineers, developed a robust, expandable, fault tolerant VDI solution. IT has a long and successful history working with Dell equipment and engineers and standardized on Dell servers and desktops long ago. Redwood City receives favorable pricing and support from Dell due to the quantity of equipment purchased for both Redwood City and the external clients IT supports. A Dell VDI solution will be 100% compatible with existing equipment and skill sets so no additional training would be necessary. While a contract for purchase of materials like this would otherwise be let through competitive bidding and awarded to the lowest responsible bidder, the Municipal Code provides an exception for cooperative purchasing when appropriate in order to obtain maximum quality at minimum cost when the public interest is served. Cooperative purchasing allows the City to make purchases from vendors whose names are on current established lists and where another government entity as engaged in a competitive process that is substantially the equivalent of that prescribed by the City's Charter and Code (RWC Municipal Code, Section 2.80(B). In addition, the purchase must conform to the City's specifications and the estimated price of the purchase is equal to or lower than that estimated for purchase if done through competitive bidding. Although this section is ambiguous as to whether it applies to purchases over $60,000, the City Attorney has opined that it does and is in the process of effectuating a revision to the Code to make this clear. Here, the purchase would be accomplished through cooperative purchasing based on the pricing accomplished through WSCA, which is a subsidiary entity of the National Association of State Procurement Officials (NASPO), LLC formed to manage its national cooperative purchasing program. WSCA/NASPO is a nationally-focused cooperative purchasing program which aggregates the demand of all 50 states and negotiates lower pricing contracts from manufactures in categories ranging from auto parts to computer equipment. Dell Marketing L.P. is one such manufacturer awarded a contract with WSCA/NASPO. All authorized governmental entities in any state are able to purchase using WSCA/NASPO cooperative contracts. The purchase price for the designated equipment and licensing is competitive and meets with the specifications of the City which prefers to continue using this particular brand in order to maintain efficiencies in service and performance. ALTERNATIVES Continue with the current system of deploying regular desktop computers for users based upon the replacement lifecycle of the desktops.