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6.1.1. - Page 1 <br /> RE PO RT <br /> To the Honorable Mayor and City Council <br /> From the Cit Mana er <br /> June 24, 2013 <br /> SUBJECT <br /> Amendment Number 2 to Agreement with Shums Coda & Associates for Building Permit <br /> Plan Review Services. <br /> RECOMMENDATION <br /> Approve Amendment Number 2 with Shums Coda & Associates in the amount of <br /> $250,000 to provide Building Permit plan review services. <br /> BACKGROUND <br /> On May 21, 2012, the City executed an agreement with Shums Coda & Associates, Inc. <br /> in the amount of $55,000 to provide off-site Building Permit plan review services. In <br /> December 2012, Amendment #1 was executed to increase the budget by $145,000. <br /> This services agreement was necessary to ensure uninterrupted plan review services <br /> following the resignation of the City's Fire Plan Checker and the retirement of the Plan <br /> Check Engineer and to ensure that the City is able to meet published plan check <br /> turnaround time goals. <br /> ANALYSIS <br /> The Community Development Department provides plan review services through a <br /> combination of full time staff and consultant staff resources. In Fiscal Year 2012-2013 <br /> two plan check consultants have been utilized: CSG Consultants, Inc. and Sums Coda <br /> & Associates, Inc. Both of these consultants have been timely and accurate with the <br /> plan review services they have provided; therefore, the Community Development <br /> Department proposed to continue to utilize these consultants in Fiscal Year 2013-2014. <br /> The existing agreement for plan check services expires on June 30, 2013. The City is <br /> continuing to experience increased development activity which should continue into <br /> Fiscal Year 2013-2014. In order to continue to have consultant plan check resources <br /> available through the end of the next fiscal year and to meet our plan check turn around <br /> goals it will be necessary to extend the existing agreement and increase the budget for <br /> consultant plan check services in the amount of $250,000. <br /> ALTERNATIVES <br /> Do not authorize execution of Amendment Number 2 to Shums Coda & Associates Inc. <br /> agreement. This will extend plan check review times for Building Permit applications for <br /> moderate and large scale projects. <br />