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=� � <br /> ,,.. .�__. � <br /> Method of Data Transfer <br /> Bit Focus, the vendor, has established specific safeguards to assure the confidentiality and <br /> security of individually identifiable client records. Identifiable records are encrypted and <br /> transferred electronically through the Internet. <br /> Confidentialitv of Client Data <br /> Core Service Agencies and Homeless Service Providers will establish appropriate <br /> administrative,technical, and physical safeguards to protect the confidentiality of the data and to <br /> prevent unauthorized use or access to it. <br /> The data input into Clarity shall not be disclosed, released, revealed, showed, sold, rented, <br /> leased loaned, or otherwise have access granted to it except by the minimum number of <br /> individuals necessary to achieve the provision of homeless and safety net services or for the <br /> analysis of the data to show performance measurements, including that of contract compliance. <br /> Summary results can be shared. Suminary results are those items which cannot be used to <br /> identify an individual. Data that contains identifying information will be accessible and shared <br /> on a need-to-know basis only, and only to the extent permitted by applicable law. HSA may <br /> receive summary results in the context of contract monitoring and the validation of <br /> performance measurements and other Clarity reports. <br /> To authorize the parties to this Agreement to share individually-identifiable client information, <br /> clients who are entered into the system must sign a Client Consent Form that will be kept with <br /> their records in Clarity. However, if a client refuses to sign a release, services will not be denied. <br /> The release must let the client know that partner agencies in San Mateo County will have access <br /> on a need-to-know basis to their records in the secure system. <br /> Page 9 of 12 <br /> ATTY/AGR/2016.128/COUNTY OF SAN MATEO <br /> REV:06-17-16 FF <br />