CC Min 2013-02-11 Joint w/ Successor

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. i . ___ _ _ needs to be done in future years, this is a constant analysis to make sure we are ready to respond. Dr. Bell said that for example tonight in the Consent Calendar there were contracts to provide additional contract work; because, behind tlie scenes, there is something that is still going on and we are waiting to fill positions. Dr. Bell acknowledged that staff is stretched thin, including the Planning Commission. He is very proud of their work. This Council Member appreciates the work that has been done and heard staff say that staff is already stretched thin. He is concerned that if we have gone too far with the cuts, then Council needs to look at this. He still thinks that some more money is needed to be put aside to do the work with Department Heads, so that he has that available as a reserve for the City Manager to work on. Another Council Member mentioned having an option that includes taking adaptive measures should the need arise. This Council member suggested including it as a miscellaneous category. Another Council Member suggested having some contingencies when staff comes back in June about the areas where there might be staffing needs. and use reserves may need to be used. Dr. Bell said that when he comes back, he will bring contingencies in areas where staff may be short in the organization. He also underscored the other items that Council did not hear about tonight such as the agreement with San Carlos and how this speaks to regionalization. Vice Mayor Gee said that the City Manager should always be analyzing its resources, making sure the staff levels are solid, and constantly analyzing the "what ifs" and possibilities so we don't get caught by surprised. It was also mentioned making sure there is staff capacity for when the need arises. The Council was supportive of all the work that has been accomplished and noted the reduction in workforce. 9. MATTERS OF COUNCIL INTEREST A. City Council Member Report of Conferences Attended Vice Mayor Gee wished everyone a Happy New Lunar Year and announced the event that will occur on February 23, 2013 at the Downtown Courthouse Square. He invited all to participate in this free event. It will include activities throughout the day. B. City Council Committee Reports C. C' nager (Oral) Update . DJ URN The Council adjourned in memory of Salvador Mejia at 9:18 p.m. by gen al co ensus. Motion carried by unanimous voice vote. ectfull subr�itted, Silvia n rli den, City erk ' proved at the Council Meeting of February 25, 2013. JOINT CITY COUNCIL/SUCCESSOR AGENCY BOARD February 11, 2013 MEETING MINUTES PAGE 8 MINUTE BOOK NO. 64 Page No. 279