AgdaPkt 2013-07-22 - Laserfiche WebLink

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6.2. F. - Page 1 RE PO RT To the Honorable Mayor and City Council From the Cit Mana er July 22, 2013 SUBJECT Final Acceptance — Woodside Road Median and Roadway Cleanup Project RECOMMENDATION By motion, accept the Woodside Road Median and Roadway Cleanup Project and authorize the release of bonds and retention according to city procedures. BACKGROUND On December 7, 2012, Council awarded a construction contract for the Woodside Road Median and Roadway Cleanup Project to the lowest responsive and responsible bidder, Suarez & Munoz Construction Inc. (SMC) of Hayward, California, for their low bid of $353, 540. The project scope included minor roadside grading, litter removal, pruning of trees, shrubs and vines, abatement of weeds and noxious species, removal and installation of fencing, and the installation of mulch for weed prevention in the medians and roadsides from Cypress Street to Broadway. The project excluded any cleanup where homeless encampments were present. ANALYSIS The Woodside Road Median and Roadway Cleanup Project was successfully completed in accordance with the plans and specifications for a total contract cost of $353,540.00. No change orders were issued. The contract allowed 75 calendar days for project completion and the project was completed in 65 days. Woodside Road Median and Roadway Cleanup Project was substantially completed on April 19, 2013. The improvements to the medians have improved the condition of the highway to a level where the City's Public Works Division can efficiently absorb the routine maintenance of the state highway. The City will also be exploring and assessing future projects as part of the agreement with Caltrans to further improve the area such as long-term landscape planting plan and continue to provide tree care and weed abatement. ALTERNATIVES Council may choose not to accept the project, or authorize the release of bonds and retention which would be contrary to the terms of the contract and prior Council action.