AgdaPkt 2013-07-22 - Laserfiche WebLink

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6.1. B. - Page 1 RE PO RT To the Honorable Mayor and City Council From the Cit Mana er July 22, 2013 SUBJECT Redwood City's Title VI Policy and Limited English Proficiency Plan RECOMMENDATION Adopt, by motion, Redwood City's Title VI Policy and Limited English Proficiency (LEP) Plan and authorize the City Manager to implement federal and state mandates pertaining to Title VI and LEP. Additionally, authorize the City Manager to update Redwood City's Title VI Policy and LEP Plan from time to time as may be required by future changes to or clarifications of related federal and state guidelines and regulations. BACKGROUND All recipients and all sub-recipients of federal funding must follow federal requirements, including Title VI requirements. Title VI of the Civil Rights Act of 1964 provides that no person in the United States shall, on the grounds of race, color, or national origin (including Limited English Proficiency), be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity receiving federal financial assistance. From time to time Redwood City receives federal funding for various projects and programs, either as a recipient or a sub-recipient. For example, federal funding from the Congestion Mitigation and Air Quality Improvement Program (CMAQ) has been made available for the "Making the Last Mile Connection" (Last Mile) pilot program, through the Metropolitan Transportation Commission's OneBayArea Climate Initiatives Program. SamTrans, as the Last Mile project lead, is required to monitor project partners (sub-recipients) for compliance with the following four areas under Title VI and LEP: • Title VI Policy: o Title VI Notice to Public: a notice to the public (available on the sub- recipient's website) that the sub-recipient complies with Title VI and instruction to the public on how to file a discrimination complaint o Title VI Complaint Process: procedures (available to members of the public upon request) for investigating and tracking Title VI complaints o Record of Title VI Investigations, Complaints, and Lawsuits: annual submission to SamTrans of a record of all Title VI investigations, complaints, and lawsuits for the agency (whether or not applicable to the Last Mile project)