AgdaPkt 2013-07-22 - Laserfiche WebLink

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6.1. F. - Page 1 RE PO RT To the Honorable Mayor and City Council From the Cit Mana er July 22, 2013 SUBJECT Approval of Management Agreement with SURGE Project Management for the Docktown Marina RECOMMENDATION By Motion, Approve the First Amendment to the Agreement with SURGE Project Management for pocktown Marina BACKGROUND In February 2013, after a detailed search effort to find a qualified and available harbor master, the City Council authorized staff to proceed with agreements to begin managing the Docktown Marina. One of these agreements was with SURGE Project Management to bring Alex Kozlov to serve as Harbormaster and provide day-to-day management support to develop a short term maintenance plan and a longer term Capital Improvement Plan. The Agreement with SURGE was for $75,000, which included not only direct costs for SURGE services, but funding for any outside contracts necessary to provide maintenance or other support. A significant portion of the monthly costs are for the maintenance services of a former employee of the Docktown Marina, Inc., who SURGE has hired through a maintenance service provider. The efforts of SURGE Project Management have and will continue to focus on the operations and maintenance of the Docktown Marina. A parallel process is currently underway to expand on the City's General Plan vision for the Inner Harbor area, inclusive of Docktown Marina. As such, the City has established a community participation, task force led, planning process. Consultant contracts associated with this planning effort will be coming forward for the City Council's consideration at a future meeting. ANALYSIS The recommended Amendment to the Agreement extends the term of SURGE's efforts at the marina for one year, until June 30, 2014, and provides funding for ongoing required management efforts, as well as funding for the maintenance sub-contract. The rates for SURGE services remain the same at $110/hour. Based on the amount of anticipated activity at the marina over the next year in preparation for a recommendation on the Inner Harbor Plan, staff believes additional management hours will be required. SURGE, working with both the maintenance personnel and City Public Works staff, has identified a number of potential life safety projects that are presently being addressed. Completion of this initial project list will likely take until the end of the calendar year. There are ongoing issues typical with managing any property that requires SURGE