AgdaPkt 2013-10-07 Closed and Regular

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7.2.A. - Page 1 RE PO RT To the Honorable Mayor and City Council From the Cit Mana er October 7, 2013 SUBJECT Final Acceptance —2012 Mezes Park Renovation Project RECOMMENDATION By motion, accept the 2012 Mezes Park Renovation Project and authorize the release of bonds and retention according to city procedures. BACKGROUND On January 14, 2013, Council awarded the construction contract for the 2012 Mezes Park Renovation Project to Suarez and Munoz Construction, Inc. in the amount of $516,500 and authorized the City Manager to increase the contract amount, if necessary, up to 10% of the amount awarded, not to exceed $568,150. The improvements to the park included the replacement of the existing restroom with a pre-fabricated ADA compliant restroom, new concrete pathways within and around the perimeter of the park, new lighting, new accessible picnic areas, the refurbishment of the existing toddler swings and replacement of the tot lot play structure, and the installation of a new ADA swing in the school age play area. The improvements also included upgrading the electrical panel which serves the entire park, upgrading the existing irrigation system, adding shade to the school age play area with new trees, and improving drainage in the existing lawn areas. ANALYSIS The Mezes Park Renovation Project was successfully completed in accordance with the plans and specifications for a total contract cost of $557,891.73. Change orders were issued for the sum total of $41,391.73, which is 7.42% more than the awarded contract amount. The majority of the change order amount was issued for unforeseen removal of asbestos pipe, the installation of new storm drain pipes and catch basins, adjustments to the walkways and related electrical, and adjustments to the irrigation system and sod installation. Mezes Park was substantially completed on July 19, 2013 and re-opened to the public on Saturday, July 20, 2013. ALTERNATIVES Council may choose not to accept the project, or authorize the release of bonds and retention which would be contrary to the terms of the contract and prior Council action.