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7.2.A. - Page 1 <br /> REPORT <br /> To the Honorable Mayor and City Council <br /> From the Cit Mana er <br /> November 18, 2013 <br /> SUBJECT <br /> Final Acceptance — Fair Oaks Elementary School Synthetic Turf Replacement Project <br /> RECOMMENDATION <br /> By motion, accept the Fair Oaks Elementary School Synthetic Turf Replacement Project <br /> and authorize the release of retention according to city procedures. <br /> BACKGROUND <br /> On July 22, 2013, Council awarded the construction contract for the Fair Oaks <br /> Elementary School Synthetic Turf Replacement Project to Empire & Associates, Inc. of <br /> Atlanta, GA for their responsive and responsible low bid of $320,000. The <br /> improvements included removing and replacing approximately 71 ,500 square feet of <br /> synthetic turf that was beyond its useful life of eight years. <br /> Construction started in August 27, 2013 and was substantially completed in September <br /> 19, 2013. Final walkthrough was conducted with PWS staff on September 19, 2013 and <br /> minor items were found but were mitigated by the contractor. The project achieved final <br /> completion on September 20, 2013 and was completed ahead of the allotted 45 days <br /> schedule of October 10, 2013. <br /> ANALYSIS <br /> The contract was awarded for a base bid of$320,000. The project was successfully <br /> completed in accordance with the plans and specifications. No change orders were <br /> issued on the project. <br /> ALTERNATIVES <br /> Council may choose not to accept the project and/or authorize the release of retention <br /> which would be contrary to the terms of the contract, prior Council action, and the public <br /> contracting code. <br /> FISCALIMPACT <br /> External funding for this project was received from San Mateo County ($75,000) and <br /> Redwood City Elementary School District ($200,000). Funds for this project were <br /> appropriated under, Capital Projects Fund-- Synthetic Play Fields Conversion. <br />