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In response to Council Member Claire's question regarding City run Elections (not consolidated with the County), City Clerk Jorgenson said that in the last City run Election in 1990, County costs were $6,400 but the total Election costs to the City were $35,253. She said a City run Election today would cost in the neighborhood of $50,000. In response to Council Member Bain's questions regarding the reasons for the increases in County costs, City Clerk Jorgenson said that purchase of new Election equipment several years ago was one reason, and County Clerk Slocum had advised that the County had undercharged all the cities in the County for decades, and the County had been trying to bring City costs into balance with actual costs of County Election services. In response to Vice Mayor Ruskin's questions regarding an earlier release of Election results, City Clerk Jorgenson said that State law regulates how Election results are tallied, and then it becomes a policy decision on when the results are released. Council Member Hartnett expressed support for the investment in an Optical Imaging System in the City Clerk Department. MEMO 6130/98 4) Finance - Director of Finance and Financial Planning Brian Ponty; Finance Director Ponty said the most substantial changes in the proposed Finance Department Budget were in the Information Technology Division, where three additional IT analysts were being requested. He described these positions and advised that one of the positions was already approved by Council with half of the time to support the new building permit application system and the other half on contract with SBSA. Director Ponty said the City of Burlingame has offered to contract for services of a full time analyst for its Network and desktop computers. He said other cities IT serves have also inquired about expanding services, and internal users have growing needs as well. Director Ponty said these three positions are funded through charges to other cities and internal departments. Director Ponty described the $76,000 in savings IT accomplished through an internal telephone review project which discovered and eliminated many unused lines. Director Ponty described the proposed financial software conversion project that will dominate his Department's activities over the next two years. He said an RFP would be issued in August and he hoped to have a recommendation ready for Council before the end of the calendar year. BUDGET STUDY SESSION MINUTE BOOK NO. 57 JUNE 29, 1998 MINUTES Page No. 016 PAGE 12