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Director Ingram said that throughout the Public Works Services Budget there were several Performance Related Objectives. Director Ingram said that on Page 1 of the Budget Document, the Public Works Services Budget was shown as $19,601,020 for FY 1998/99 and $21,130,196 for FY 1999/2000, which excluded the entire division of MSC and fleet management. He said those were internal fund accounts and appeared in other Department's Budgets. Director Ingram said increases in the proposed Budget were directly related to the Objectives just described, and required financial resources. He said with such a small staff of managers, the Public Works Services Department does not have the time nor the expertise to conduct major rate studies, water supply Master Plans and other specialized activities, and will rely on outside consultants to complete those tasks. Director Ingram said that the Public Works Services Department staffing has stayed flat over the last five years with 88 positions, and there were no proposed changes in the Budget. Director Ingram related a story having to do with Street Cleaning, describing the kinds of efficiencies his Department is trying to achieve. He said they had tried to measure the cost of street cleaning and found they were about the median when compared to surrounding cities. But the street cleaning crew said that kind of measurement doesn't really tell the whole story of all the things they do to try and keep their customers happy, the intangibles. Director Ingram referred to Page 223 and noted the decrease in Internal Services from $169,334 in FY 1997/98 to $110,402 in 1998/99. He said the $50,000 savings was a direct result of the street sweeping crew working with the mechanics in the shop to keep the sweepers on the street and out of the shop. He said the crews also make sure the machines are always clean and shining. Director Ingram said that was one example of a genuine, measurable efficiency that was the direct result of employees cared and worked together. Vice Mayor Ruskin said that as the Tree Preservation Task Force moves forward there more than likely will be a change in the performance indicators used to evaluate and sustain the street tree population. On another subject, Vice Mayor Ruskin described his discussions with City and County officials about beautification projects including entryways. He suggested that one way to beautify one of the City's entryways at Woodside and Veterans would be to hide the Yard from public view, and asked Director Ingram to look into the costs of such a project and report back to the Council. MEMO 6/30/98 BUDGET STUDY SESSION MINUTE BOOK NO. 57 JUNE 29, 1998 MINUTES Page No. 032 PAGE 28