AgdaPkt 2014-01-27 Closed and Regular

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7.2.C. - Page 1 REPORT To the Honorable Mayor and City Council From the City Manager January 27, 2014 SUBJECT Third Amendment to an Agreement with CSG Consultants, Inc., for Building Plan Check Services RECOMMENDATION By motion, approve and authorize the City Manager to execute Third Amendment to the Agreement with CSG Consultants, Inc., for Building Plan Check Services in the Amount of $250,000, for a total amount of $625,000. BACKGROUND In June 2012, the City entered into an Agreement with CSG Consultants for Building Plan Check and staffing support services. This Agreement was in the amount of $55,000. Subsequently, two amendments to the Agreement have been approved by the City Council, bringing the Agreement to $375,000. ANALYSIS CSG provides considerable internal support for City staff in reviewing building plans, especially providing technical support for the permit counter and the City's One-Stop program. For a variety of reasons, the Building Division staffing has been undermanned for much of this fiscal year. Consequently, there is a greater reliance on the CSG staff to work with the public and provide a wide range of support services. This demand has therefore spent the funds in the Agreement at a pace greater than anticipated in June 2013 with the last amendment. The Agreement expires in June 2014, and the recommended amendment does not extend that date. Staff recommends adding $250,000 to the Agreement, for a total of $625,000, to assure sufficient professional staffing to meet the needs and expectations of the City's clients. Staff anticipates releasing an RFP for these professional services in February and having new professional services in place beginning Fiscal Year 2014/15. These contracted services are only a temporary measure to augment staff and to assure that in this period of booming construction demand the City can meet the needs and expectations of the citizens and the developers investing in the City.