AgdaPkt 2014-02-10 Closed and Regular

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7.3.A. - Page 1 REPORT To the Honorable Mayor and City Council From the City Manager February 10, 2014 SUBJECT Final Acceptance — Fire Station No. 9 HVAC Replacement RECOMMENDATION Accept, by motion, the Fire Station No. 9 HVAC Replacement Project and authorize the release of retention according to city procedures. BACKGROUND On October 8, 2012, Council awarded the construction contract for the Fire Station No. 9 HVAC Replacement Project to S&H Construction, Inc. of Fremont, CA for their responsive and responsible low bid of $142,500. The improvements included removing and replacing three rooftop HVAC units that have reached the end of their useful life. The scope of work also included installation of new varitrack components, electrical work, circuit breakers, seismic supports, testing and balancing of installed components, varitrack bypass damper and duct, control pane and installation of zone dampers to better control and improve energy savings. Construction started in December 2012 and was substantially completed in September 2013. Final walkthrough was conducted with PWS staff on October 3, 2013 and project achieved final completion on December 9, 2013. The schedule was extended due to procurement of the rooftop units and construction related issues. ANALYSIS The contractor was awarded for a base bid of $142,500. The project was completed in accordance with the plans and specifications. Credit change orders were issued totaling $2,261.82. The final contract amount is $140,238.18 which is 1.5% less than the initially awarded contract amount. ALTERNATIVES Council may choose not to accept the project and/or authorize the release of retention which would be contrary to the terms of the contract, prior Council action, and the public contracting code. FISCAL IMPACT Sufficient funding for this construction agreement was previously approved as Sewer Capital Project Fund— Roof and HVAC Replacement Program.