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. . . I I . summarized that the group wished to discuss processes whereby the above concerns could be more thoroughly explored. Members commented that the group was addressing the - most complex of issues and warned that they should not get bogged down with trying to design processes that by necessity would become very restrictive. Mayor Howard asked if there was a consensus for several representatives of the three groups would like to work on the Downtown Theater Project process issue, while the groups worked on their other issues, as time was of the essence in issuing an RFP. Planning Commissioners Verdone and Garcia, and Architectural Advisory Committee member Gilman volunteered. Mayor Howard advised that the Council already had a subcommittee meeting on this issue. Planning Commission Chairman Bursak and Architectural Advisory Committee representatives said they would discuss this issue further. City Manager Everett advised that the next meeting of the Council subcommittee on this issue would take place at 4 p.m., April 16 and urged the groups to send representatives to that meeting. Council Member Bain suggested that two groups be established: One for the Downtown Theater Project, and another to develop recommendations on the ideal way for the groups to work together. City Manager Everett summarized the proposals just made, and suggested that the Mayor and Vice Mayor and Chairs and Vice Chairs and staff sit down together and develop proposals on how cross-functional teams could be established. He said the groups had - developed a good agenda for that smaller group to address, which might spin off even smaller groups that would address concerns such as roles, and also recommended that it be separate from the Downtown Theater Group. Director Brown restated the consensus of the groups that there would be two separate subcommittees, one working on the Downtown Theater Project with representatives being appointed by their own bodies and meeting on Thursday at 4 p.m., and another group working on follow-up from this meeting. MEMO 4/14/98 Director Brown led the evaluation and review of the Study Session. Mayor Howard thanked Director Brown and Assistant Director Vesgo for their able facilitation of the Study Session. Members commented on the evening's discussion and what they specifically liked: the round table format in the Council Chamber, members not having to sit in designated groups, the first steps toward better communications, the good turn out, the frank exchange of ideas, the discussion of controversial issues, the formation of two smaller groups to work on specific issues, and the plans for upcoming discussions. - Adjourned Regular Meeting/Study Session MINUTE BOOK NO. 56 April 13, 1998 Minutes Page No. 399 Page 13