AgdaPkt 2014-03-10 Closed and Regular

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7.1.B. - Page 1 REPORT To the Honorable Mayor and City Council From the City Manager March 10, 2014 SUBJECT Professional Services Agreement with Mark Thomas & Company, Inc. for engineering design and construction administration for the Stulsaft Park Retaining Wall Project RECOMMENDATION By motion, approve and authorize the City Manager to execute the professional service agreement with Mark Thomas & Company, Inc. of San Jose, CA to provide engineering design services and construction administration for the Stulsaft Park Retaining Wall Project in an amount not to exceed $86,084.00; and, authorize the City Manager to increase the contract amount up to 10% if necessary. BACKGROUND Stulsaft Park is a 42 acre regional natural park in Redwood City. The up slope side along an existing access road which serves park maintenance vehicles, fire trucks and hikers has experienced erosion. This project will add a new retaining wall to mitigate the erosion and stabilize the steep slope. ANALYSIS In November 2013, staff solicited Requests for Proposal (RFP) from nine structural engineering consultants. Based on the review and evaluation of the proposals, Mark Thomas & Company, Inc. was deemed to be the best qualified firm for this project as their staff and project team demonstrated the experience and provided an effective labor of effort to complete the project. The primary objectives of the Stulsaft Park Retaining Wall Project include: • Determining a suitable wall type to mitigate the slope and erosion issues, • Performing subsurface investigation and laboratory analysis to prepare the geotechnical report, and • Developing plans, specifications and cost estimate for public bid and constructing the facility ALTERNATIVES Council may choose not to approve the proposed agreement with Mark Thomas & Company, Inc. and direct staff to find alternate means of completing the work, or modify the scope of work, or select other consultants.