AgdaPkt 2014-04-28 - Laserfiche WebLink

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7.3.A. - Page 1 REPORT To the Honorable Mayor and City Council From the City Manager April 28, 2014 SUBJECT Final Acceptance — Redwood City Operational, Security & Office Renovation Project RECOMMENDATION Accept, by motion, the City Hall Operational, Security & Office Renovation Project and authorize the release of bonds and retention according to city procedures. BACKGROUND On May 20, 2013, the City Council awarded a construction contract for the City Hall Operational, Security & Office Renovation Project to R.C. Benson & Sons, Inc., for a base bid of $752,879, with authorization to award changes up to a total of $828,170. The work of this project consisted generally of operational, security and office renovations inclusive of modifications to the HVAC systems affected by the work. Construction started in June, 2013 and was substantially completed in December 2013. Final walkthrough was conducted with City staff, engineers, and contractor. Final completion was achieved April 7, 2014. The project schedule was extended because of noise from the air ducts in the City Attorney's wing. A change order was issued to install noise attenuators and to make minor changes dealing with interoffice noise. ANALYSIS The contract was awarded for a base bid of $752,879. The project was completed in accordance with the plans and specifications. Change orders were issued totaling $133,305.70. The final contract amount is $886,184.70 which is 17.7% more than the initially awarded contract amount. Amounts included in change order number 1-7 included but were not limited to additional work required to address owner directed changes, unforeseen site conditions, and the above-cited noise issues in the City Attorney's offices. ALTERNATIVES Council may choose not to accept the project and/or authorize the release of bonds and retention which would be contrary to the terms of the contract, prior Council action, and the public contracting code