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P. Reject claims of Mohammed Khodabakhsh, Claim No. 1506; Kathy Parks, Claim No. 1507; Kevin Seward, Claim No. 1508; Patricia Stevenson, Claim No. 1509; and Jeanette Fletcher, Claim No. 1511. MINUTE ORDER NO. 96-305 --------------------------------------------------------------------------------------------------------------------------- 2. CONSENT CALENDAR CONTINUED - ITEMS REMOVED FOR CONSIDERATION AND TAKEN OUT OF ORDER AT THIS TIME. E. New City Hall Project Task Orders: REPORT: Project Engineer Sharon Jones, December 16,1996 In response to questions from Councilman Leipzig regarding the possibility of future revisions as mentioned in the subject Report, Engineering Manager Patterson explained that there might be a need for future design changes due to the reorganization in the Community Development Department and the impact it might have on the public counters; and, currently there are no landscaping designs for the base of the flag pole and memorial monuments. Manager Patterson said there have been offers from the private sector to pay for those designs as well as other landscaping items, but no decision has been made. He added that at this time there is no budget for the memorial at the base of the flag pole. Councilman Claire advised he and several friends wished to donate to memorials in the name of their family members. Councilman Claire said there were twelve young men from Redwood City who were killed in Viet Nam including his brother and Charlotte Callas' son, and all their names needed to be added to the existing memorial. Councilman Claire said he will donate money in support of that effort. In response to questions from Councilman Ruskin regarding the expenditure of contingency funds, Engineering Manager Patterson explained that all design changes and expenditure of contingency funds must be brought to the Council for approval as the consultants are under contract to the City. He advised that monies are available in the contingency fund (as part of the already approved budget) to pay for these task order changes and possible future changes as well. Manager Paterson said there are two contingency funds: One is included in the $8.5 million budget (construction contingency fund), and the other one is the City's contingency fund to be used to fund design or landscaping changes, or other minor changes approved by Council. He advised that approval of the proposed task orders will not increase the budget for the New City Hall. REGULAR COUNCIL MEETING MINUTE BOOK NO. 55 DECEMBER 16, 1996 MINUTES PAGE 4 Page No. 078