AgdaPkt 2014-06-09 Closed and Joint SA

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7.1.C. - Page 1 REPORT To the Honorable Mayor and City Council From the City Manager June 9, 2014 SUBJECT Parking Citation Processing Contract Extension RECOMMENDATION By motion, approve and authorize the City Manager to execute Amendment No. 2 to the Agreement for Parking Citation Processing and Adjudication Services. BACKGROUND Since 1999, all agencies in San Mateo County that issue parking citations have individually contracted with Turbo Data Systems, Inc. for parking ticket processing and related services using a model contract negotiated by Daly City acting as lead agency. Turbo Data was selected twice through a consolidated Request for Proposal (RFP) process where Daly City took responsibility for the process and all twenty nine other agencies piggy-backed on that RFP process and the resulting contract. The combined RFP process has worked extremely well in the past, resulting in substantial savings of both staff time and overall costs to process parking tickets. ANALYSIS On June 30, 2014 the contract with Turbo Data will expire. In order to provide a reasonable time to complete a new RFP process, Turbo Data has agreed to extend the current contract for an additional year. Included in the offer of extension is a small price reduction in the cost to process citations. The County of San Mateo will be acting as lead agency and will oversee the RFP process. We anticipate equally successful results this time and the one-year contract extension will help to ensure a fair and competitive process. ALTERNATIVES The City Council could choose to not renew the contract with Turbo Data and not participate in the upcoming consolidated RFP process. Doing so would increase the amount of staff time devoted to selecting a citation processing firm and increase the cost of processing parking tickets as it is highly unlikely that the City would receive the same competitive rates as those cities on the consolidated RFP.