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Public Works Superintendent Mann, Public Works Operations, advised that the Municipal Services Center would be the hub of the public works dispatch, coordination and information efforts. He said Public Works was responsible for the water, sewer, streets and traffic signs in the City and would also be dispatching their heavy equipment to areas in the City where they were most needed under EOC direction. Firefighter Meisenbach described how Operations Director Fink would manage all the coordination efforts of the City ITom the EOC. Park and Recreation Superintendent Hartman, Logistics, described how she and Supervisor Gibbons had been involved in planning for the care and shelter needs that would arise during and after an emergency or disaster. The Red Cross would be the primary organization that would respond to the City's needs. Logistics would work with the Red Cross to set up shelters and provide other relief as necessary. Logistics would also keep track of resources and equipment and try to acquire additional and replacement materials as needed. The Library would be in charge of volunteers. Firefighter Meisenbach described how critical mutual aid was during a disaster and how important it was to arrange for food, hotel rooms and equipment before the disaster happens. He stressed it was vital to act quickly to acquire needed resources before they were lost to other people or agencies. Pre-event arrangements were absolutely necessary to ensure the support needed to respond adequately to a disaster. Police Communications Supervisor Hayter, Communications, described the police dispatch system, the location of radio transmitters throughout the City, the back-up power supplies and the diesel generator which would all be available during a disaster. Hayter said his responsibility was to document every incoming call and funnel all the information to the EOC. He described the huge number of calls that the dispatch center handled during the December storms. Financial Manager Somers, EOC Finance, said her department's initial responsibility would be to provide the money to City personnel to pay for the resources they needed. She described where and how the Finance Department would produce City purchase orders and checks and identified the backup centers where supplies are kept. Somers said Finance's biggest responsibility would come during the recovery period when they would be expected to provide adequate documentation to be eligible for reimbursement by FEMA. Somers described the City's Emergency Card phone number and advised that a message would be updated every 30 minutes in the event of a disaster. Dick Collins, President of the South County Amateur Emergency Radio Service, described the organization of 150 ham radio operators, and their antennae on fire stations, schools, hospitals and the County EOS. He described the equipment S.C.A.R.E.S. members have and how they provide communications assistance in emergency situations. Collins advised that S.C.A.R.E.S personnel would be located in the dispatch area upstairs ITom the EOC during a disaster. MINUTE BOOK NO'54ê Special Study Session Minutes Page No. 108 March 4, 1996 Page 3