AgdaPkt 2014-06-23 Closed and Joint SA

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7.1.A. - Page 1 REPORT To the Honorable Mayor and City Council From the City Manager June 23, 2014 SUBJECT Amendment No. 1 to the Garfield School Field Maintenance Agreement between the County of San Mateo and the City of Redwood City RECOMMENDATION Approve by motion and authorize the City Manager or designee to execute Amendment No. 1 to the agreement between the County of San Mateo and the City of Redwood City to pay the City $8,660 for Field Maintenance Services at Garfield School for an additional three months. BACKGROUND In June 2002, the City accepted the newly renovated sports field at Garfield School and subsequently entered into a maintenance agreement with the County of San Mateo. The agreement was part of the three government agency partnership for field improvements that took place that year for both Garfield and Taft Schools that also included the Redwood City School District. In that agreement, the City used Capital Improvement (CIP) Funds to improve Taft School, while the County used Community Development Block Grant (CDBG) funds to help improve the Garfield School field. The City agreed to maintain both playing fields, but would be reimbursed by the County the field maintenance for Garfield School only. This unique partnership has been in effect for over 12 years, and the maintenance agreement with the County has been renewed for two year periods at a time. ANALYSIS The current agreement between the County and the City is set to expire on June 30, 2014. Staff would like some additional time to negotiate with the County to extend the agreement for services for longer than a two year period. The Parks, Recreation and Community Services Director and the City Manager will meet with the County Manager and/or the Deputy County Manager to discuss the partnership and services. Accordingly, the parties wish to extend the current agreement an additional three months, through September 30, 2014, to allow time to finalize a long term agreement. ALTERNATIVES Council may choose not to approve the amendment.