AgdaPkt 2014-06-23 Closed and Joint SA

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7.2.A. - Page 1 REPORT To the Honorable Mayor and City Council From the City Manager June 23, 2014 SUBJECT Final Acceptance-Sewer Force Main Replacement Project (From P.S. # 1 to M.H.) RECOMMENDATION By motion, accept the Sewer Force Main Replacement Project (From P.S. # 1 to M.H.) and authorize the release of retention according to City procedures. BACKGROUND On December 9, 2013, Council awarded the construction contract for the Sewer Force Main Replacement Project (From P.S. # 1 to M.H.) to K.J. Woods Construction, Inc. of San Francisco, California for a price of $268,000.00. The project scope included installation of new 1,242 lineal feet of 10-inch high density polyethylene (HDPE) pipe, air release valves assembly, pavement restoration, micro surfacing and pavement delineation of the affected roadway areas, replacement of existing traffic loop detectors and other associated work. This project is located along Marine Parkway from Sewer Pump Station No.1 to the existing sanitary sewer manhole. The project restored the reliability and improved the overall functionality of the sewer collection system in Redwood Shores Area. ANALYSIS Project construction commenced in February 2014 and concluded in May 2014. The project construction was performed and completed in accordance with the project plans and specifications. Minor scope changes and final quantity adjustments to the contract work were issued resulting in change orders totaling $3,048.75. The final contract amount is $271,048.75 which is approximately 1.14% higher than the original contract amount. ALTERNATIVES Council may choose not to accept the project and/or authorize the release of bonds at this time which would be contrary to the terms of the contract, prior Council action, and the public contracting code. FISCAL IMPACT Sufficient funding for the construction of this project was previously approved and appropriated as Sewer Fund Capital Projects — Pump Station # 1 Force Main Replacement.