Agmt12 Roy Cloud School Parent Club

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Parks, Recreation and 1400 Roosevelt Avenue Community Services � Redwood City, California 94061 Department �� Phone (650) 780-7250 �� FAX (650) 368-5087 www.redwoodcity.org �uly i2, 2oi2 Kathy Smith Roy Cloud School Parent Club 2 Wilmington Acres Ct. Redwood City, CA 94062 Dear Ms. Smith, The Redwood City Civic Cultural Commission hereby enters into an agreement with Roy Cloud School Parent Club to provide funding for a student performing arts program to be held during the 2012-2013 school year. This agreement is subject to the following terms and conditions and shall become effective upon acceptance thereof by Roy Cloud School Parent Club (hereinafter called "Contractor"). I. SERVICES OF CONTRACTOR. Contractor shall: a. Receive and coordinate expenditure of funds as determined for said organization; b. Manage and coordinate all entertafnment, vendors, permits, sound systems, and other logistics considerations for the said events; c. Coordinate all rental and use arrangements with the management of the facilities which the organization is using; d. Supply any equipment needed by the organization, vendors or entertainers; e. List the Redwood City Civic Cultural Commission as a co-sponsor of the event. The Civic Cultural Commission MUST be listed on all publicity pieces, flyers, and press releases. The Civic Cultural Commission must receive copies of all publicity materials released by Roy Cloud PTA regarding this event; f. After the program has taken place, the Contractor must submit a written report regarding the attendance at each event and response to the program, as well as a financial statement showing how the grant funds were spent; g. Use granted funds for the purpose of funding a performing arts production in the 2012-2013 school year. Money not used for this purpose by 7une 30, 2013 must be returned to the Civic Cultural Commission. 2. SERVICES OF CITY. a. Pay contractor the sum of One Thousand Dollars (;1,000.00) to be used to support a performing arts program at Roy Cloud School to be held in the 2012- 2013 school year.