AgdaPkt 2014-07-28 Closed, Special and Joint SA

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7.1.A. - Page 1 REPORT To the Honorable Mayor and City Council From the City Manager July 28, 2014 SUBJECT Hoover Safe Routes to School Project RECOMMENDATION By resolution: 1. Accept the Safe Routes to School Grant Program Award of $578,000 for the construction phase of work, for a total grant award of $634,500. 2. Approve an appropriation amendment to Fiscal Year 2014 -2015 to Various Transportation Grants Fund to increase revenues by $578,000 and to increase expenditures by $578,000 for the grant acceptance and project implementation. By motion: 1. Approve and authorize the City Manager to execute the construction contract documents and award the standard form contract 00520 for the Hoover Safe Routes to School Project to Granite Rock Company of San Jose, for their responsive and responsible low bid of $411,370 and authorize the City Manager to increase the contract amount, if necessary, up to 10% of the amount awarded. 2. Approve and authorize the City Manager to execute Amendment No. 1 to the Design Professional Services Agreement with Bellecci & Associates in the amount of $63,808 (for a total of $143,808) to support City staff during construction of the Hoover Safe Routes to School Project and authorize the City Manager to further increase the contract amount, if necessary, up to 10% of the total contract amount ($14,381). BACKGROUND The Hoover Safe Routes to School Project is implementing recommendations developed through the Hoover Mobility Study's community process. On October 7, 2013 the City Council awarded a contract to Bellecci & Associates to complete the project design. The final design reflects input received from the Hoover Community School, Redwood City School District, and neighbors. The project consists of the following improvements to make it safer and more convenient for students to walk and bicycle to Hoover Community School: a raised crosswalk and speed hump on Charter Street to slow traffic passing by the school; bulbouts to reduce crossing distances; shared roadway markings to indicate where people should ride their bicycles; school area warning signs and refreshed pavement markings to increase driver awareness of students and crossings; and new and upgraded streetlight fixtures to improve the quality of lighting around the school.