AgdaPkt 2014-07-28 Closed, Special and Joint SA

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8.A. - Page 3 • Resolution of Intention • A copy of the Management District Plan The mail ballots had to be received by the City Clerk by the conclusion of the public hearing scheduled for July 28, 2014. ANALYSIS The July 28, 2014 public hearing will provide property owners an opportunity to voice their opinions regarding the formation of the district and cast their votes for or against the district in a public forum. Ballots are accepted until the close of the public hearing. At the close of the public hearing, staff will ask the Mayor to recess the meeting and the City Clerk or her designee(s) will convene inside the Council Chambers to unseal and tally the ballots. Once completed, the City Clerk will request that the Mayor re- convene the meeting and staff will present the final ballot count and the agenda item will re- commence. Ballots are weighted by the amount of assessment they represent. If the weighted ballot count in support of the assessment is not exceeded by the weighted ballot count in opposition to the assessment, the City Council may introduce the Ordinance of Formation that forms the CBID and the assessments on the benefitting parcels. The City would then inform the County to levy the assessments on the next cycle of property tax bills consistent with the amounts listed in the Management District Plan and Assessment Engineer's report. The City would need to enter into a formal agreement for compensation to the County of San Mateo for collection of Special Assessments by July 31, 2014, (Sample agreement is attached as attachment #4) in order to allow the County to collect these assessments on the City's behalf. The City will bill tax exempt parcels directly. The assessments generally appear as a line item on the property tax bills. When the funds are collected (twice annually in December and June), the County will send a check to the City. Once a non - profit management corporation has been established, the City will contract with that corporation to provide the CBID services. It is anticipated that the Steering Committee will begin work immediately on the non- profit corporation and establishment of an interim Board of Directors once the Ordinance of Formation is adopted. An agreement with the interim Board of the new non - profit management corporation will likely take 90 - 120 days. In the meantime, City staff will work closely with the Steering Committee to ensure the work of establishing and executing this new program proceeds effectively and efficiently. Staff will return, on a date to be determined, to the City Council for approval of the contract with the non-