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REPORT <br />To the Honorable Mayor and City Council <br />From the City Manager <br /> <br />September 22, 2014 <br /> <br />SUBJECT <br />Garfield School Playing Field Maintenance Agreement between the County of San <br />Mateo and the City of Redwood City <br /> <br /> <br />RECOMMENDATION <br />By motion, approve and authorize the City Manager or designee to execute the <br />agreement between the County of San Mateo and the City of Redwood City for the <br />County to pay the City $60,595 to provide landscape maintenance at Garfield School <br />playing fields over a twenty-one month period. <br /> <br />BACKGROUND <br />In June 2002, the City accepted the newly renovated sports field at Garfield School and <br />subsequently entered into a landscape maintenance agreement with the County of San <br />Mateo. The agreement was part of the three government agency partnership for field <br />improvements that took place that year for both Garfield and Taft Schools that also <br />included the Redwood City School District. In that agreement, the City used Capital <br />Improvement (CIP) Funds to improve Taft School, while the County used Community <br />Development Block Grant (CDBG) funds to help improve the Garfield School field. The <br />City agreed to maintain both playing fields, but would be reimbursed by the County for <br />providing field maintenance services at Garfield School only. <br /> <br />This unique partnership has been in effect for over 12 years, and the maintenance <br />agreement with the County has been renewed for two year periods at a time. <br /> <br /> <br />ANALYSIS <br />The previous two year agreement between the County and the City was set to expire on <br />June 30, 2014. As that date approached, City and County staff wished for some <br />additional time to review the current responsibilities as well as to consider a longer <br />agreement duration beyond just two years. City Council approved Amendment No. 1 to <br />that agreement on June 23, 2014 which extended the maintenance period to September <br />30, 2014. Both parties met and agreed that there may be new opportunities to improve <br />school field facilities located within the County through their funding sources as well as <br />possible shared services in the future. Staff will continue to work with the County, but in <br />the meantime, the parties agreed to enter into a similar landscape maintenance <br />agreement as has been used over the past 12 years. <br />7.1.B. - Page 1