Agmt14 Communication Strategies, LLC

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. • Develop bidders "short list"; • Co-ordinate and participate in "short listed" vendors' presentations to include detailed agendas to assure that key client objectives are effectively demonstrated; • Recommend winning vendor; • Assist City in negotiating pricing and terms with selected vendor for initial and subsequent pricing issues (add-ons, maintenance); • Review contract documentation; and • Provide presentation and/or presence at Council or Management meetings for project approval. Deliverables for Phase 2: Contractor shall complete: • Detailed comparative proposal evaluation to include cost, compliance, compatibility, and capability comparisons; and � Contract ready for signature by the City. Phase 3:System Implementation The Contractor shall complete the following tasks: • Prepare master project plan with task dependencies, resource allocation, and time required; • Place all Telco orders for new services; • Manage collection of all system database information; • Provide system environmental requirements to appropriate parties; • Develop equipment room layouts; • Develop toll fraud protection plan; • Develop business continuity plan; • Conduct periodic vendor status meetings (weekly as a minimum); • Prepare and distribute meeting notes; • Coordinate user training schedule and agenda; • Supervise system installation; • Develop system testing program; • Supervise cutover coverage; • Prepare and follow up on vendor punch list; and • Assist in liquidation of existing hardware. Deliverables for Phase 3: Contractor shall complete: • Vendor punch list; • Master project plan; • Equipment room layouts; • Business continuity plan; • Meeting minutes; • System testing plan; and • Functioning telephone system. ATTY/AGR/2014.157/COMMUNICATION STRATEGIES PHONE PROJECT MANAGER REV:09-04-14 MLG Page 7 of 7