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DELIVERABLE: Conduct IT Assessment;NexLevel will also meet with the City's Project <br /> Manager to provide a verbal briefing of initial assessment findings prior to the next step. <br /> 6Z- 77 <br /> � A I hyer T'>C" i sess a i t R""" fl <br /> . <br /> TASK DESCRIPTION: NexLevel will prepare a draft IT Assessment Report and review it <br /> with the City. NexLevel will incorporate revisions as needed and deliver a Final Report. <br /> DELIVERABLE: Draft a Final IT Assessment Report. <br /> Phase 3 - Strategize <br /> In Phase 3, Strategize, NexLevel works with the City to review and analyze the findings of previous <br /> phases in order to identify,analyze, and prioritize technology projects that need to be included in the IT <br /> Plan. NexLevel brings to the City proven methods and tools to ensure identified projects are well <br /> defined, understood by the stakeholders, and prioritized using agreed upon criteria. During this task, <br /> NexLevel will facilitate a Project Prioritization Workshop that uses a multi-step process to arrive at a <br /> city-wide prioritization of identified projects that will provide the basis for a roadmap in the IT Plan. <br /> The detailed activities are shown in the following table. <br /> Table 3—Strategize Phase Tasks and Deliverables <br /> 3.1—Prepare for Prioritization Workshop ✓ Technology Project Portfolio <br /> 3 3.2—Conduct Prioritization Workshop ✓ Prioritization Workshop <br /> 3.3—Prepare IT Plan ✓ Draft and Final IT Plan <br /> 31—Pre are:for.Proritization orksho <br /> TASK DESCRIPTION: NexLevel will utilize the results of the IT Assessment Report to <br /> identify projects that will improve the City's use of technology. The projects will be designed <br /> to serve the City's immediate and long-term technology needs. In addition, NexLevel will <br /> conduct research of benchmarks and comparisons to similar implementation approaches used by <br /> similar sized cities. This activity will provide an opportunity to apply"lessons learned" from <br /> other organizations to the IT Plan. The output of this effort will be a list of recommended <br /> projects, along with a project description, cost estimates, implementation timeframes, and other <br /> criteria to prepare for project prioritization. <br /> DELIVERABLE: Identify Projects and Create IT Project Listing. <br /> 3.2-=Conciuct.Prior tizatipn Wvrksho <br /> TASK DESCRIPTION: NexLevel believes we have many unique and proven methods to <br /> develop a successful IT Plan; however, this activity alone sets us apart from all our competitors. <br /> NexLevel encourages the City to call our references and inquire about our innovative"Blue <br /> Wall Prioritization Workshop" approach that drives City-wide consensus and acceptance of the <br /> IT Plan. <br /> Our Blue Wall approach uses a multi-step prioritization methodology and tools that encourages <br /> staff participation and collaboration. The workshop is designed to help drive consensus to <br /> obtain City-wide prioritization of projects. The end result of the workshop will be a prioritized <br /> list of projects assigned to a timeframe. In addition, the workshop is designed to identify IT <br /> Plan enabling factors which are defined as key elements that must be in place or occur to allow <br /> the plan to be a success. Examples of enabling factors could include training, staffing, budget, <br /> ATTY/AGR/2014.183/NEXTLEVEL IT-2014 IT STRATEGIC PLAN <br /> REV:09-18-14 MLG <br /> Page 13 of 15 <br />