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Y, - •r. 13 " es o ..1., Joint Meeting /� I' CIVIC CULTURAL TURAL COMMISSION and & RECREATION COMMISSION 2��ja r e h 3 , 1977 AGENDA ITEM I. - Joint Pro ects Commissioner Pound invited the Civic Cultural Commissioners to ask questions about their committee structure since it has been functioning successfully for some time * She explained that com- mittees are set up more or less permanently , but function pri - marily as the need arises * Mr * peeks said that most of the committees other than Budget and Legislative meet once or twice a month , particularly those that are involved with Open Space * Chairman Pound said Commission members are usually rotated through the various committees so that well-rounded experience can be gained , If someone is to be absent from a committee meeting ; the Parks & Recreation Con issi. on Chairman will usually sit in for the absent member * It is important that any member who cannot attend give sufficient notice * Commissioner Weintraub said they have found it helpful to retain at least one member on each committee to give the work continuity * Mr * Weeks commented that the Civic Cultu.ra "l Commission committees have been project oriented while the Parks & Recreation Commission committees cover the entire scope of the work* Commissioner Pound said t st for the most part the committee structure has been retained throughout the years , providing con- stant goals , so they are always striving for somethi.ng0 From time to time , goals are reviewed and matters which have been completed are removed and new ones added * Commissioner Pound said the Commission endeavors to include out- side persons on their r committees so they get citizen input , and plan to have even more included in the future as this provides a good source for new commissioners w ho would have a general knowledge of the Commission ' s work * Cultural Commission Chairman Poncia suggested that a notice might be included in the Recreation Program announcement inviting in- terested persons to contact the Commissions * Commissioner Schlesinger said one of the committees is Community Relations and the 4oal for this committee is to invite community invo ve -- lent0 Commissioner Pound said they attempt to secure citizen involvement throughout the various sections of the city * Committee meetings are generally held in the afternoon and last about l - 2 hours * When the committee is ready to make a recorna mendati. on , it brings the matter to the Commission * Committee reports are included with the minutes so that the Commission as a whole can be -prepared0