AgdaPkt 2015-04-13 Closed and Joint SA and PFA REVISED 04_10_2015

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7.3.A. - Page 2 Relocation Planning Process The City will support the relocation of the residents at 1606 Middlefield to allow for the land's development for park purposes. As called for in the September 8 report to Council, staff has hired a relocation consulting firm, Autotemp, to provide assistance to the tenants and to develop a relocation plan that sets forth the benefits, rights and process associated with relocation. In October 2014, Autotemp first met with the residents at 1606 Middlefield to learn about their housing needs, provide information and answer questions. In November, each resident received a Notice of Eligibility and Conditional Entitlement (NOE) that outlined the support services that would be provided as well as the potential amount of financial assistance for replacement housing and moving expenses. In light of the poor physical condition of the house and the expressed interest of some tenants to relocate as soon as possible, Autotemp began providing referrals for comparable housing. As of the writing of this staff report, two tenants have already found a new place to live and have been provided benefits in accordance with the NOE and the attached 1606 Middlefield Road Relocation Plan, which is now presented for adoption by the City Council. Primary Components of the Relocation Plan The proposed Relocation Plan sets forth the policies and procedures necessary to conform to the Federal and State statutes and regulations that pertain to residential displacements. The components of the Relocation Plan include: • The process for assessing each tenant's current housing accommodations and needs, which took into consideration rental and income information, proximity needs, special considerations, housing preferences, and other relevant factors. • Autotemp's survey of available replacement housing options, which sought to identify appropriate units that are comparable to the 1606 Middlefield accommodations (a rented bedroom in a shared residence) and determined that an adequate number of market-rate units were available to meet the potential needs of the tenants. • A description of Autotemp's services to help each tenant find a new home, which include providing continual referrals to available residential dwellings, explaining the relocation process and helping tenants apply for benefits. • The method for calculating replacement housing benefits, which is based on the difference over a 42 month period between the amount the tenant must pay for a comparable replacement dwelling and the lesser of his/her rent and estimated utilities at 1606 Middlefield or 30% of his/her gross monthly household income. • The policy by which tenants can appeal the City's determination as to the relocation process, which establishes the steps and timeframes for appeal, and