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� v a. Call the Facilities Help Line at(650) 780-7473 during business hours, or for after hour emergencies call Communications at (650) 780-7118 and request that they notify a Facilities Maintenance staff person. H. Schedules and Records Required 1. Contractors shall submit preventative maintenance work schedules to the City. These work schedules shall be designed for each type of equipment to be serviced, such as traction elevators or hydraulic elevators, and shall conform to the manufacturer's recommended practice for the particular equipment concerned. They shall show the kind and frequency of service and lubrication proposed by the Contractor for a one year duration. The City will evaluate and approve the proposed maintenance schedules before the work can commence. 2. All inspections, lubrication, adjustments, tests, cleaning, routine repairs, and other prevenrive maintenance activities shall be performed in accordance with the approved maintenance schedules. 3. The Contractor shall keep these work schedules on display in each equipment room. Schedules posted shall be of the chart type, which shall be initialed by the service person when each scheduled inspection is performed. 4. Contractor agrees to provide an Activity Log in a permanently bound journal having pre- numbered pages and to keep the log current. Log is to be kept in the machine room and available for review by Owner at all times. All entries to be in ink, be legible, consecutive, and without blanks.Activity Log is the property of Owner. The Activity Log will be complimentary to the Maintenance &Lubrication Logs. Entries will identify who from the contractor's organization was in the building, during what period of time, and for what puipose (i.e. regular maintenance, regular time call-back, overtime call-back, etc.). Equipment failures, passenger entrapments or unusual maintenance situations are to be noted and require the insertion of a brief explanatory entry. 5. A service/repair tag is to be filled out by the Contractor for each billable repair that is not part of the contract. A copy of this shall be given to the City's maintenance mechanic if present or it should be faxed to Facilities Management by the next business day. I. Hours of Service All normal work under this agreement will be performed during regular hours of regular working days of the elevator trade. (Regular work days and hours are Monday through Friday 7:30 a.m. to 4:30 p.m.) If overtime work is required, and is authorized by Owner, Owner will pay contractor only the difference between normal and overtime labor at Contractor's regular billing rate. Removal of elevators from service will be coordinated with and approved by Owner's Representative. ATTY/AGR/2015.043/KONE ELEVATOR RFP GENERAL SERVICES AGR REV:03-04-15 MLG Page 11 of 13