AgdaPkt 2015-06-08 Joint SA and PFA

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and families across systems and communities. Compliance with the new data standards must occur by October 2014. In order to ensure compliance with these new requirements, HSA amended its contract with Bit Focus to expand its current Core Agencies secure user base to include providers of homeless prevention services. The go live date for the HMIS users onto the Clarity Human Services system is November 17, 2014. The County will use the Clarity Human Services Secure Confidential and Private County System across all Core Agencies and the HMIS agencies. This strategy optimizes the utilization of tax payer funds by providing a secure client-centric system with its mission as service to needy clients, protecting clients’ privacy, improving and measuring outcome across the Continuum of Care. Commitment to Data Entry The Core Service Agencies and Homeless Service Providers agree to timely enter into the Clarity’s secure system accurate data about the clients to whom they provide safety net services pursuant to their contracts with the County. Timely entry of this data is crucial to the Core Agency/Homeless Service Providers’ ability to refer clients to other providers, report accurate performance measures and to capture data on community need. All Core Service Agencies have access to the same Performance Measurement Report in their Clarity Report Libraries. The HSA team will run the same Performance Measurement Reports each quarter. Core Service Agencies must be prepared to have their performance reports run two weeks after the end of the quarter in the fiscal year. This will provide the opportunity to review and validate data being reported in the Clarity system prior to County reporting. It should be noted that the County may run reports on the aggregate data for the individual and Core Agency Network at any time. All reports in Clarity Report library are ready to run. The users will click each report to run. In addition, the Clarity Report Libraries allow each agency to run reports for their own agency’s operations and reports to meet their internal reporting needs. Reports for Homeless Service Providers that are HUD-based will be reviewed and confirmed with the HMIS workgroup. Method of Data Transfer Bit Focus, the vendor, has established specific safeguards to assure the confidentiality and security of individually identifiable client records. Identifiable records are encrypted and transferred electronically through the Internet. ATTY/AGR/2015/AMENDMENTS/AMEND NO.2 /COUNTY OF SAN MATEO FAIR OAKS COMMUNITY CENTER INFO & REFERRAL SERVICES REV: 05-13-15 MLG Page 11 of 14 7.1.A. - Page 13