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Section 5: Proposed Scope & Techniques 18 5) Schedule The project will require 7 months of our staff time and 8 weeks of City staff for a total project duration of 9 months. We propose to maintain 2 full time operators, and one project manager in addition to Mr. Kelleher's time. Section Schedule Duration Pilot June 2 - June 13 10 days City Reviews Pilot June 16 - June 27 10 days Street Lighting July 1 - August 25 45 days Electroliers Prepare Check Plots August 26 - August 31 5 days City Mapping - September 1 - October 25 45 days Conduits Street Lighting - October 26 - November 15 15 days Conduits GIS Data Development November 16 - December 15 30 days QA December 16 - January 6 20 days City Review January 7 - January 31 25 days Final Revisions February 1 - February 10 10 days City Acceptance February 15 5 days 6) Assumptions and Concerns Our only contractual concern at this time is the penalties that could be levied if the schedule of final delivery is not met. As is often the case with these types of projects, situations may arise that could not be foreseen that affects the schedule. For example, if we find areas where the map sheets are nearly impossible to read, it will slow the entire process and delay the schedule. 7) City Support We anticipate working closely with City staff and will require both technical and management staffing to attend periodic meetings as described in this proposal. Staff time must also be allocated to provide City review and acceptance of the digital data. We anticipate that this should encompass several days at the end of each phase as well as at the end of the project period. We may also require additional input from City staff to further clarify the data. 8) Maintenance The City will take ownership of the data at the completion of the project and acceptance of all products. However, Lynx Technologies is available on a contract basis to maintain the data on a regular basis. We have similar contracts for many agencies throughout the area. Each contract varies by scope and financing arrangements and we are open to craft and whatever agreement deemed appropriate. Considering the City's growth and valuable nature of information, we recommend updating the data on a quarterly basis. Lynx Technologies can guarantee updates of the spatial data provided that all changes are made available on the 5th of each month. Changes may be in digital or hard copy and may be a utility drawing, Tract Map, site description, Deed or other descriptive means provided they show the geometry necessary to maintain the spatial accuracy of the utilities. Lynx Technologies City of Redwood City Street Lighting GIS Project